TSUNEISHI KAMTECS CORPORATION
Policy on the Protection of Personal
Information (Privacy Policy)
TSUNEISHI KAMTECS CORPORATION
(hereinafter referred to as the“
“Company”) recognises that the protection
of personal information is
essential to the Company’s
business operations
and constitutes an important
social responsibility. The Company
has established the following policy
regarding the protection of
personal information and ensures that it is
communicated to, and observed by,
all officers, employees and associated
personnel within the Company and
its group companies
(hereinafter the Company and its group companies are referred to as the “Group”).
1. Observance of relevant laws
and guidelines, etc.
The Company will comply with the Act
on the Protection of Personal
Information and other applicable laws,
regulations, guidelines, etc. regarding
the handling of personal information.
2. Proper Collection of Personal
Information
When collecting personal information,
the Company will clarify the purpose of
collection and use within the
scope of
the Company. The personal information
will be obtained in a fair and lawful
manner.
3. Purposes of Use of Personal
Information
The Company will use the collected
personal information only for the
purposes stated and never use it for any
other purposes. When the personal
information will be used beyond the
scope of the stated purposes, prior
consent will be obtained in the
appropriate manner from the individual
concerned.
(i)
The Company will use collected personal
information only for the following
purposes and never use it for
other
purposes. The personal information
beyond the scope of the following
purposes will not be used,
unless prior
consent is obtained in the proper manner
from the individual concerned. To perform
business
administration of the Group
companies;
(ii)
To provide integrated common services
among the Group companies
(iii)
To provide and administer any
information on the Company business
(iv)
To inform the Company’s shareholders, to
provide various items of information,
and
to manage the Company’s shareholder
information;
(v)
To execute rights or obligations based on
laws and ordinances
(vi)
To respond to inquiries and requests from
individuals about their personal
information
(vii)
To perform personnel management and
welfare of the Company’s employees
(viii)
To engage in activities concerning the
Company’s CSR (Corporate Social
Responsibility)
(ix)
To provide information on services,
products, events, and campaigns,
and to
conduct questionnaire surveys of the
Company and the Group companies
(x)
To perform other businesses incidental to
the items mentioned above
(xi)
For the purposes described above as well
as those described in “6. Shared Use of
Personal Information.”
4. Proper Handling of Personal
Information
The Company will strictly handle
personal information, implement
preventive measures against all risks
such as
loss, destruction, falsification,
leakage and unauthorized access, and
take necessary and appropriate
measures
for the safe management of
personal information. Furthermore, the
Company will establish concrete rules
for the
proper handling and use of
personal information and will appoint
personnel responsible.
5. Providing Personal Information
to Third Parties
5.1 The Company will not provide
personal information to third parties
except in the following cases:
(i)
When prior consent of the individual
concerned is obtained.
(ii)
When it is required by law or ordinance.
(iii)
When it is necessary to protect lives,
physical bodies,
and properties and when
it is difficult to obtain consent of the
concerned individual.
(iv)
When it is particularly required for the
improvement of public health or to
promote sound
development of children,
and when it is difficult to obtain consent
of the individual concerned.
(v)
When it is necessary to cooperate with a
national or local government entity or its
personnel entrusted
with the execution of
the matter prescribed by laws and
regulations, and when obtaining
the
consent of the concerned individual is
likely to become a hindrance to the
execution of the matter.
(vi)
When the provision is permitted by the Act
on the Protection of Personal Information.
5.2 The Company will not provide
specified personal information to third
parties unless required by the law.
6. Shared Use of Personal Information
Subject to the appropriate safeguards, the Company may share personal information with the Group, including:
Shared Use of Customer and Business Partner Information
(i)
Categories of personal information subject to shared use
- ・Name, address, telephone number, email address, date of birth, workplace, gender, transaction details, etc.
(ii)
Scope of parties sharing information
- ・Group companies of the Company
(For details of Group companies, please refer here.)
(iii)
Purposes of use
- ・To execute contracts with the individual concerned
- ・To sell products and provide services offered by the Company or the Group companies
- ・To provide information and conduct surveys relating to products and services offered by the Company or the Group companies
- ・To notify the relevant Group companies when an individual makes an enquiry or applies to use products or services offered by the Company or the Group companies
- ・To manage customer and business partner information of the Company and the Group companies
- ・To carry out activities incidental or related to the above.
(iv)
Entity responsible for management of personal information
Company overview | TSUNEISHI GROUP CORPORATION
Shared Use of Employee Information
(i)
Categories of personal information subject to shared use
- (a)Name, address, telephone number, email address, date of birth, workplace, gender, photograph, employee number, department, job title, employment type, company email address, information relating to business-use mobile devices, annual salary, monthly salary, bonus, salary determination method, dependent status, retirement benefits, performance evaluation, educational background, qualifications and licences, position, work experience, disciplinary records and commendations, etc.
(including personal information relating to family members provided by the employees, such as their name, address, relationship, gender and date of birth)
- (b)Leave records, health status, details of physical or mental conditions, and other information necessary for health management and employment considerations
(ii)
Scope of parties sharing the information
- ・Group companies of the Company
(For details of Group companies, please refer here.)
(iii)
Purposes of use
1. For personal information specified in (i) (a):
- ・To implement human resources strategies, risk management, DX (digital transformation) initiatives, and other HR-related operations
- ・To comply with applicable laws and regulations and provide required notifications
- ・To carry out activities incidental or related to the above
2. For personal information specified in (i) (b)
・To allocate human resources appropriately
・To support employees returning to work following leave
・To ensure occupational health and safety management and associated risk management
(iv)
Entity responsible for management of personal information
Company overview | TSUNEISHI GROUP CORPORATION
7. Supervision of Subcontractor
Handling Personal Information
The Company may transfer collected
personal information to a third-party
subcontractor in order for example, to
perform smooth operation of services.
In such case, the Company will treat
personal information properly by
selecting a subcontractor that meets the
sufficient standards for protecting
personal information and including
appropriate measures in the relevant
contracts, etc.
8. Matters Related to Safety
Control Measures
For the personal data held, the Company
has taken the following safety
measures:
(i)
Establishment of basic policies
- ・In order to ensure proper handling of
personal data, we have formulated
basic policies such as
『Compliance
with relevant laws and guidelines』and
『Contact point for handling questions
and complaints』.
(ii)
Establishment of rules for handling of the
personal data
- ・Rules are formulated for handling of
personal data for each stage such is
acquisition, use, storage,
provision,
deletion/disposal, and related matters
as well as the duties of the person
responsible for the
handling.
(iii)
Organizational Safety Management
Measures
- ・The status of handling of the personal
date is regularly conducted by self-
inspection and audited by
other
department.
(iv)
Human Safety Control Measures
- ・Regular training is conducted for
employees on matters to be noted
regarding the handling of
personal data.
(v)
Physical Safety Control Measures
- ・Measures are taken to prevent the theft
and loss of equipment, electronic
media, and documents with
personal
data. Measures are also taken to ensure
that personal data is not easily
identified when such
equipment,
electronic media, and other are
transported, including within the office.
(vi)
Technical Safety Control Measures
- ・Access control is implemented to limit
the scope of the persons in charge and
the range of the handled
personal
information database are limited.
9. Procedures for Responding to
Application for Disclosure, etc.
9.1 When an individual wishes to inquire
about the purpose of use of his/her
personal data retained by the
Company
or to make corrections, additions, or
deletions to the personal data, and/or
suspend its use or erase it,
the individual
can request by making an application
for disclosure, (hereinafter the
“Application for Disclosure,
etc.”). The
individual shall mail the following
documents or the like to the Person in
Charge of Handling Personal
Information in Section 10.
(i)
Document that includes the address,
name, profession, telephone number, e-
mail address of the applicant,
and the
purpose of the application.
(ii)
Document that identifies the applicant (a
photocopy of their driver’s license or
passport or national health
insurance card
or the like).
(iii)
Postage stamps for the mailing charge
(please consult with the Person in Charge
of Handling Personal
Information for the
postage amount.)
9.2 After the applicant is verified and
confirmed as the relevant individual, the
Company checks the retained
personal
data, takes the necessary steps, and
mail to the applicant a written answer of
the request.
9.3 Personal information collected
through the Application for Disclosure,
etc. will be used only to the extent that
is necessary for the Application for
Disclosure, etc. The documents mailed
by the applicant will be retained for an
appropriate period of time and
thereafter, discarded.
9.4 If an applicant falls under any of the
cases stated below, the personal
information will not be disclosed. When
a non-disclosure decision is made,
written notice of the reason will be given
to the applicant.
(i)
When the applicant cannot be verified.
(ii)
When the applicant has not paid the
charge.
(iii)
When the application does not fall under
an Application for Disclosure, etc.
(iv)
Cases in which disclosure might harm the
life, body, property,
or other rights or
interests of the person or a third party
(v)
When the application is likely to cause
significant hindrance to proper execution
of the Company’s
business.
10. Request for Disclosure of
Purpose of Use and Personal
Information
An individual should send an Application
for Disclosure to the following Person in
Charge of Handling Personal
Information. The Company will respond
to the application in accordance with the
Act on the Protection of
Personal
Information.
Person in Charge of Handling Personal
Information:
General Affairs and Human Resources Department
TSUNEISHI KAMTECS CORPORATION
|
Address
|
1083 Tsuneishi, Numakuma-cho, Fukuyama
City, Hiroshima
Prefecture 720-0393 |
|
Reception time
|
Monday to Friday
(excluding national
holidays, year-end and New year)
9:30-12:00 & 13:00-16:30 |
11. Continual Improvements to the
Privacy Policy and In-House
Rules
The Company will continue to improve
the Privacy Policy and the internal rules
so that protection of personal
information being requested by society
is effectively implemented.
1083 Tsuneishi, Numakuma-cho, Fukuyama
City, Hiroshima Prefecture 720-0393
084-954-5813
Monday to Friday (excluding national
holidays, year-end and New year)
9:30-12:00 & 13:00-16:30
11. Continual Improvements to the Privacy Policy and In-House Rules
The Company will continue to improve
the Privacy Policy and the internal rules
so that protection of personal
information being requested by society
is effectively implemented.
