Privacy policy

TSUNEISHI KAMTECS CORPORATION
Policy on Protection of Personal
Information (Privacy Policy)

TSUNEISHI KAMTECS CORPORATION
(hereinafter referred to as “our
company”) believes that it is important
to
respect the right to protect personal
information among the many rights that
individuals have. We believe that
protecting personal information is the
basis of our group business and a social
responsibility. We will also inform
our
collaborators and work to ensure
thorough implementation.
1. Observance of relevant laws
and guidelines, etc.
The Company will comply with the Act
on the Protection of Personal
Information and other applicable laws,
regulations, guidelines, etc. regarding
the handling of personal information.
2. Proper Collection of Personal
Information
When collecting personal information,
the Company will clarify the purpose of
collection and use within the
scope of
the Company. The personal information
will be obtained in a fair and lawful
manner.
3. Purposes of Use of Personal
Information
The Company will use the collected
personal information only for the
purposes stated and never use it for any
other purposes. When the personal
information will be used beyond the
scope of the stated purposes, prior
consent will be obtained in the
appropriate manner from the individual
concerned.
(i)

The Company will use collected personal
information only for the following
purposes and never use it for
other
purposes. The personal information
beyond the scope of the following
purposes will not be used,
unless prior
consent is obtained in the proper manner
from the individual concerned. To perform
business
administration of the Group
companies;

(ii)

To provide integrated common services
among the Group companies

(iii)

To provide and administer any
information on the Company business

(iv)

To inform the Company’s shareholders, to
provide various items of information,
and
to manage the Company’s shareholder
information;

(v)

To execute rights or obligations based on
laws and ordinances

(vi)

To respond to inquiries and requests from
individuals about their personal
information

(vii)

To perform personnel management and
welfare of the Company’s employees

(viii)

To engage in activities concerning the
Company’s CSR (Corporate Social
Responsibility)

(ix)

To provide information on services,
products, events, and campaigns,
and to
conduct questionnaire surveys of the
Company and the Group companies

(x)

To perform other businesses incidental to
the items mentioned above

(xi)

For the purposes described above as well
as those described in “6. Shared Use of
Personal Information.”

4. Proper Handling of Personal
Information
The Company will strictly handle
personal information, implement
preventive measures against all risks
such as
loss, destruction, falsification,
leakage and unauthorized access, and
take necessary and appropriate
measures
for the safe management of
personal information. Furthermore, the
Company will establish concrete rules
for the
proper handling and use of
personal information and will appoint
personnel responsible.
5. Providing Personal Information
to Third Parties
5.1 The Company will not provide
personal information to third parties
except in the following cases:
(i)

When prior consent of the individual
concerned is obtained.

(ii)

When it is required by law or ordinance.

(iii)

When it is necessary to protect lives,
physical bodies,
and properties and when
it is difficult to obtain consent of the
concerned individual.

(iv)

When it is particularly required for the
improvement of public health or to
promote sound
development of children,
and when it is difficult to obtain consent
of the individual concerned.

(v)

When it is necessary to cooperate with a
national or local government entity or its
personnel entrusted
with the execution of
the matter prescribed by laws and
regulations, and when obtaining
the
consent of the concerned individual is
likely to become a hindrance to the
execution of the matter.

(vi)

When the provision is permitted by the Act
on the Protection of Personal Information.

5.2 The Company will not provide
specified personal information to third
parties unless required by the law.
6. Joint Use of Personal
Information
The Company may share the use of
personal information with the Group
companies on the following conditions:
(i)

Personal information that can be jointly
used

  • ・Name, address, phone number, e-mail
    address, date of birth, workplace,
    gender, type of transaction, etc.
(ii)

Scope of persons jointly using

  • ・Our Group companies
(iii)

Purposes of use

  • ・To execute contracts with the individual
    concerned;
  • ・To sell products and provide services
    handles by the Company and Group
    companies;
  • ・To provide information and conduct
    surveys etc. about the products and
    services handled by the Company
    and
    Group companies.
  • ・To notify the relevant company when
    the concerned individual has an inquiry
    or applies to use the products
    and
    services handled by the Company and
    Group companies;
  • ・To manage customer information of the
    Company and Group companies;
  • ・To perform other tasks that are
    incidental to or related to the preceding
    items;
(iv)

Person responsible for the management
of the Company’s personal information.

TSUNEISHI HOLDINGS CORPORATION
7. Supervision of Subcontractor
Handling Personal Information
The Company may transfer collected
personal information to a third-party
subcontractor in order for example, to
perform smooth operation of services.
In such case, the Company will treat
personal information properly by
selecting a subcontractor that meets the
sufficient standards for protecting
personal information and including
appropriate measures in the relevant
contracts, etc.
8. Matters Related to Safety
Control Measures
For the personal data held, the Company
has taken the following safety
measures:
(i)

Establishment of basic policies

  • ・In order to ensure proper handling of
    personal data, we have formulated
    basic policies such as
    『Compliance
    with relevant laws and guidelines』and
    『Contact point for handling questions
    and complaints』.
(ii)

Establishment of rules for handling of the
personal data

  • ・Rules are formulated for handling of
    personal data for each stage such is
    acquisition, use, storage,
    provision,
    deletion/disposal, and related matters
    as well as the duties of the person
    responsible for the
    handling.
(iii)

Organizational Safety Management
Measures

  • ・The status of handling of the personal
    date is regularly conducted by self-
    inspection and audited by
    other
    department.
(iv)

Human Safety Control Measures

  • ・Regular training is conducted for
    employees on matters to be noted
    regarding the handling of
    personal data.
(v)

Physical Safety Control Measures

  • ・Measures are taken to prevent the theft
    and loss of equipment, electronic
    media, and documents with
    personal
    data. Measures are also taken to ensure
    that personal data is not easily
    identified when such
    equipment,
    electronic media, and other are
    transported, including within the office.
(vi)

Technical Safety Control Measures

  • ・Access control is implemented to limit
    the scope of the persons in charge and
    the range of the handled
    personal
    information database are limited.
9. Procedures for Responding to
Application for Disclosure, etc.
9.1 When an individual wishes to inquire
about the purpose of use of his/her
personal data retained by the
Company
or to make corrections, additions, or
deletions to the personal data, and/or
suspend its use or erase it,
the individual
can request by making an application
for disclosure, (hereinafter the
“Application for Disclosure,
etc.”). The
individual shall mail the following
documents or the like to the Person in
Charge of Handling Personal
Information in Section 10.
(i)

Document that includes the address,
name, profession, telephone number, e-
mail address of the applicant,
and the
purpose of the application.

(ii)

Document that identifies the applicant (a
photocopy of their driver’s license or
passport or national health
insurance card
or the like).

(iii)

Postage stamps for the mailing charge
(please consult with the Person in Charge
of Handling Personal
Information for the
postage amount.)

9.2 After the applicant is verified and
confirmed as the relevant individual, the
Company checks the retained
personal
data, takes the necessary steps, and
mail to the applicant a written answer of
the request.
9.3 Personal information collected
through the Application for Disclosure,
etc. will be used only to the extent that
is necessary for the Application for
Disclosure, etc. The documents mailed
by the applicant will be retained for an
appropriate period of time and
thereafter, discarded.
9.4 If an applicant falls under any of the
cases stated below, the personal
information will not be disclosed. When
a non-disclosure decision is made,
written notice of the reason will be given
to the applicant.
(i)

When the applicant cannot be verified.

(ii)

When the applicant has not paid the
charge.

(iii)

When the application does not fall under
an Application for Disclosure, etc.

(iv)

Cases in which disclosure might harm the
life, body, property,
or other rights or
interests of the person or a third party

(v)

When the application is likely to cause
significant hindrance to proper execution
of the Company’s
business.

10. Request for Disclosure of
Purpose of Use and Personal
Information
An individual should send an Application
for Disclosure to the following Person in
Charge of Handling Personal
Information. The Company will respond
to the application in accordance with the
Act on the Protection of
Personal
Information.

Person in Charge of Handling Personal
Information:

TSUNEISHI KAMTECS CORPORATION
General Affairs Department
Personal
Information Protection Consultation
Desk

Address

1083 Tsuneishi, Numakuma-cho, Fukuyama
City, Hiroshima
Prefecture 720-0393

Telephone

084-954-5813

Reception time

Monday to Friday
(excluding national
holidays, year-end and New year)
9:30-12:00 & 13:00-16:30
11. Continual Improvements to the
Privacy Policy and In-House
Rules
The Company will continue to improve
the Privacy Policy and the internal rules
so that protection of personal
information being requested by society
is effectively implemented.

Address

1083 Tsuneishi, Numakuma-cho, Fukuyama
City, Hiroshima Prefecture 720-0393

Telephone

084-954-5813

Reception time

Monday to Friday (excluding national
holidays, year-end and New year)
9:30-12:00 & 13:00-16:30

11. Continual Improvements to the Privacy Policy and In-House Rules
The Company will continue to improve
the Privacy Policy and the internal rules
so that protection of personal
information being requested by society
is effectively implemented.

April 2022

Tomonari Soga, President

We may revise the above policy.
In that case, all revisions will be notified
on this website.

Personal information requested from customers who use our website
This website is operated for the purpose of providing information about TSUNEISHI KAMTECS Corporation.
When using this website, some sites may ask for personal information (questionnaires, inquiries, when
necessary for mid-career recruitment registration, etc.). The information we ask is mainly personal information that is necessary when providing information such as name, e-mail address, telephone
number, and address. In addition, we may ask other questions, except for the minimum necessary items, which can be selected by the customer himself/herself and can be provided voluntarily by the customer. In addition, we will not modify the information you have asked without your consent.
Please note in advance that we may notify third parties of the information you have asked to the minimum extent necessary (for example, we may notify your name and address to a company that has outsourced services such as delivery). ). In addition, when the information provider himself/herself
requests disclosure of his/her own personal information, the Company will take necessary measures within a reasonable range to protect the privacy of customers who visit this website.

Governing law
This website is under the control of TSUNEISHI KAMTECS Corporation.
This website can be accessed from countries all over the world with different laws. I agree to be bound by the laws and ordinances of Hiroshima Prefecture.
In addition, we do not describe or display on this website whether the content of this website is appropriate for the environment of the person who accesses it. Access to this website is based on the free will of the person who accesses it, and responsibility for the use of this website rests with the person who accesses it.

Warranty and Limitation of Liability
Use of this website shall be done at the customer’s own risk. We are not responsible for any damage caused by the use of various information obtained from this website and other websites linked to this website.

Use of cookies
This website may use cookies to make it more convenient for you to browse this website when you revisit this website.
A cookie is information that a site sends to your browser and is stored on your computer. However, the recorded information does not include any information that identifies an individual, such as the customer’s name, address, telephone number, or e-mail address. In addition, there is no adverse effect on the customer’s computer.
You can refuse to receive cookies by operating your browser settings. Even in this case, browsing of this website will not be hindered. Please contact each software manufacturer for the setting method of the browser.

The Company uses Google Analytics to analyze customers' use website use. Google Analytics uses cookies to collect information about customers, but does not collect personally identifiable information. The data collected by Google Analytics is managed in accordance with Google's Privacy Policy. Please refer to the Google Analytics Terms of Use and Google's Privacy Policy on the Google website.

・Google Analytics Terms of Use
https://marketingplatform.google.com/about/analytics/terms/us/

・Google's Privacy Policy
https://policies.google.com/privacy?hl=en